How to Apply a General Ledger (GL) Code to Event Shifts

Note: The Events module is an optional feature. If you do not see Events in your left-side navigation, your organization may not have Event Scheduling enabled. 

Before creating events, you can upload or manually add your GL codes into SubItUp. This allows you to select from a dropdown when creating or editing events. Click here to view how to add and manage GL codes.

You can also create a new GL code while creating an event if needed. Click here to view how to create a new event.

To add a GL code to an existing event:

1. In the left-side toolbar, select Events > View Events

2. Find and click on the event name on the calendar

3. On the right side of the page under event details, click View

4. In the top-right corner, click Edit Event Details

5. On the Details tab, click in the GL Codes field to view available codes

6. To create a new GL code, click the green plus icon

7. Enter the GL code in the Name field

8. Toggle the Active checkbox

9. Click Save

10. Select one or more GL codes to apply to the event

11. Click Save

12. In the bottom-right corner, click Add Days & Staff

13. To apply a GL code to a shift, click the pencil icon next to the event shift

14. Under the GL Code column, select the GL code to apply

15. Click the save (floppy disk) icon

16. Repeat as needed