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How to Request and Collect Employee Availability

Unlock/Open your employees’ accounts so they can submit their availability.

Open your employees’ availability so they can enter or update their availability.

To open/request availability:

How to open employee availability

  1. In the left-side toolbar, click Schedule.
  2. Hover over Availability Settings and select Manage Availability.
  3. Choose the positions you want to adjust.
  4. Under the Set column, click Open in either the Edit All row or in an individual employee’s row.
  5. Click Save.

Notes:

  • For positions using shift-based availability, you must create your Shift Templates before requesting availability from employees.
  • Opening availability does not automatically notify employees. You must inform your staff that availability is open. You can use the Message Center under the Communication section in the left-side toolbar.
  • When availability is Open, employees can enter or make changes to their availability.
  • Managers control whether availability is Open or Closed. Closing availability prevents employees from making additional changes.
  • If availability needs to be updated after it has been closed, reopen the availability before making changes.

How to see when availability was last changed:

On the Manage Availability page, the Last Changed column displays the date and time an employee’s availability was last changed.

Do not use the Open or Closed status to determine when an employee last updated their availability.

If Last Changed displays N/A, or the date appears inconsistent with the availability shown for the employee, contact SubItUp Support for assistance.

Tip:

Make sure availability is Closed before generating your schedule. This prevents employees from making changes to their availability after you have finished reviewing it and are ready to schedule.