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How to Edit or Remove Shifts That Repeat

Recurring shifts can be edited or removed directly from the Schedule Calendar. Depending on how many weeks need to be updated, you can either modify individual shifts or update one week and copy it to future weeks.

In This Article

  • Edit a single recurring shift
  • Remove a single recurring shift
  • Change a repeating shift for one employee
  • Update recurring shifts across multiple weeks
  • Important limitations
Edit a Single Recurring Shift

Use these steps when you only need to change one occurrence of a recurring shift.

  1. From the left navigation menu, select Schedule > Calendar.
  2. Locate the shift you want to edit.
  3. Hover over the shift and click the Edit (Pencil) icon.
  4. Update the shift details, such as:
    • Start Time
    • End Time
    • Assigned Employee
  5. Click Save.

This only updates the selected shift and does not affect future or past occurrences.

Remove a Single Recurring Shift

If you only need to remove one occurrence of a recurring shift:

  1. From the Schedule Calendar, locate the shift.
  2. Hover over the shift and select the Delete option.
  3. Confirm the deletion.

Only that individual shift will be removed.

Change a Repeating Shift for One Employee

If you need to change a repeating shift for one employee across multiple weeks, editing one shift will not automatically update the other shifts already on the Schedule Calendar.

  1. Go to Schedule > Calendar.
  2. Use the Delete Tool to delete that employee's shifts for the future date range you want to update.
  3. Leave one week of the employee's schedule in place to use as your working week.
  4. Edit that week so the employee's shifts are correct.
  5. Use Copy and Paste to copy the corrected schedule forward into the weeks you cleared.

NOTE: The Delete Tool can be filtered to a specific employee. The Copy and Paste tool cannot copy or filter by an individual employee.

Update Recurring Shifts Across Multiple Weeks

If the same recurring shift needs to be removed or changed across several weeks, the recommended approach is to update one week and copy it forward.

For example, if an employee should no longer work every Monday for the next two months:

  1. Use the Delete Tool to clear the employee's future shifts for the date range you want to update, leaving one week in place as your working week.
  2. Remove or edit the recurring shift in that remaining week.
  3. Verify that week's schedule looks exactly how you want the future schedule to appear.
  4. Use Copy and Paste to copy the corrected schedule forward into the weeks you cleared.

This allows you to rebuild the employee's recurring schedule without manually editing each future shift.

Important Limitations
  • Editing one shift does not automatically update matching shifts elsewhere on the Schedule Calendar.
  • The Copy and Paste tool cannot copy or filter by an individual employee.
  • The Delete Tool can be filtered to a specific employee.
  • There is no option to remove recurring shifts by day of the week, such as deleting every Monday shift, with a single action.
  • Changes made in Setup or other scheduling configuration areas do not update shifts that already exist on the Schedule Calendar.
  • If a shift has already been created, it must be edited or removed from the Schedule Calendar.
Need Additional Help?

If you're making a large scheduling change and need assistance, please contact SubItUp Support HERE.

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Monday through Friday, 9:00 AM to 5:00 PM Eastern