How to Generate a Payroll Report

Payroll Report Overview

The Payroll Report is one of the most flexible and commonly used reports in SubItUp. It allows managers to review employee hours, labor costs, overtime, time clock activity, and payroll-related data across one or more positions.

Accessing the Payroll Report

From the left navigation menu, select Reports.
Select Payroll Report.

Running a Payroll Report

Select the desired date range.
Choose the position(s) you would like to include.
Select the Play button to load the report.

Once the report loads, you'll be able to view:

Total hours worked
Total labor cost
Total employee count
Employee-level payroll details

Report Options

Select Report Options to customize the report.

Common options include:

Use Time Clock Data

When enabled, the report uses actual clock in and clock out data from the Time Clock.

When disabled, the report uses scheduled shift data instead.

Overtime

Enable overtime calculations to separate overtime hours and wages from regular hours.

Overtime settings can be configured based on:

Hours worked per day
Hours worked per week
Overtime pay multipliers

Time Format

Choose how hours are displayed:

Raw decimal hours
Hours and minutes
Hours and minutes with decimal values

Rounding

Configure how employee time should be rounded:

No rounding
Nearest tenth of an hour
Nearest quarter hour
Nearest half hour
Nearest full hour

Shift Splitting

Determine how overnight shifts should appear on the report.

Options include:

Do not split overnight shifts
Split all overnight shifts
Split overnight shifts only on report start and end dates

Report Columns

Choose which information appears on the report, including:

Employee name
Position
Shift title
Clock in time
Clock out time
Employee ID
Time clock notes

Filtering Results

Use the Search panel to filter report results by employee, position, or shift information.

Exporting the Report

Once the report is configured, select Export CSV to download the report for payroll processing, record keeping, or additional analysis.

Additional Notes

Report settings are saved at the manager account level. Once configured, your settings will automatically be applied the next time you run the Payroll Report. Other managers will need to configure and save their own report settings separately.

Need Additional Help?

If you have questions about configuring your Payroll Report or need help finding the right settings for your payroll process, please contact Support HERE