How to View and Edit Employee Time Clock Data

Accessing Time Clock Data

1. In the left-side toolbar, select Time Clock.
2. Click Time Clock Data.

Configure Your Report

Before viewing data, set your filters:

• Start Date / End Date – Select the time range you want to review.
• Positions – Choose one, multiple, or all positions you manage.
• Employee Filter – Search for a specific employee by name.
• Time Type Filters – Choose to view:
  • Scheduled time
  • Unscheduled time
  • Currently clocked-in employees

Only selected options will display in the report.

Unpaid Break Setting

• Checked – Use if employees do not clock out for unpaid breaks (system deducts time automatically).
• Unchecked – Use if employees do clock out for breaks (system uses actual clock data).

Understanding the Data

Each row displays:

• Shift Title & Position
• Scheduled Time
• Actual Time Worked
• Delta (difference between scheduled vs. actual time)

Color indicators:

• Red values indicate less time worked than scheduled

In/Out Status Icons

• ⚪ Circle – No clock-in/out data
• ❌ Red X – Employee has clocked in and out
• ✅ Green Check – Employee is currently clocked in

Editing Time Clock Data

1. Click View/Edit next to a shift.
2. Use the Quick Clock-In tool to:
   • Add a clock-in time
   • Add a clock-out time
3. Existing entries will appear in the center of the screen:
   • Click Edit to update a time entry
   • Click Delete to remove an entry
   • Click History to view changes and audit logs

Adding Unscheduled Time

If an employee forgot to clock in/out:

1. Click Unscheduled Clock In.
2. Select:
   • Position
   • Employee
   • Clock-in and clock-out times
3. (Optional) Add a note
4. Save the entry

This will appear under Unscheduled Time.