How to Edit an Employee's Scan Value or PIN

Managers can add or update employee Scan Values or PINs from the Scan Configuration page.

Important: An employee's Scan Value/PIN and phone number are separate values. Scan Configuration is used to manage Scan Values and PINs. An employee's phone number is managed from their employee profile under Staff > General.

Access Scan Configuration

1. From the left navigation menu, select Time Clock.
2. Select Configuration.
3. Select Scan Configuration.
4. Use the search option to locate the employee.

The Scan Configuration page displays employees who belong to at least one position you manage.

View Existing Scan Values

Scan Values are hidden by default and displayed with asterisks.

To view the existing Scan Values, uncheck the option that hides them. That is located in the upper left hand corner.

You can then see the Scan Value currently associated with each employee.

Add or Edit a Scan Value or PIN

1. Locate the employee on the Scan Configuration page.
2. Select the Edit Pencil next to their Scan ID.
3. Select the Scan Value field.
4. To add a physical card or ID, scan it while the field is selected. The value associated with the card or ID will populate in the field.
5. To use a PIN instead, manually enter the employee's PIN into the field.
6. Select Save.

The employee can now use that Scan Value or PIN on Time Clock devices configured to accept that method.

View Scan Value History

You can review previous changes made to an employee's Scan Value.

Select the History icon next to the employee to view when changes were made to their Scan ID.

Phone Numbers Are Separate from Scan Values and PINs

An employee's phone number is not their Scan Value or PIN.

The Scan Configuration page may display an employee's phone number for reference, but the phone number is pulled from the employee's account information and is not managed through Scan Configuration.

If you need to add, edit, or verify an employee's phone number:

1. Select Staff from the left navigation menu.
2. Locate the employee.
3. Select the Edit Pencil next to their name.
4. Open the General tab.
5. Verify or update the employee's phone number.
6. Save any changes.

Employees can also update their phone number through their own account settings.

If your Time Clock is configured to use phone numbers for employee identification, it will use the phone number associated with the employee's account.

Important Notes

• Scan Values/PINs and phone numbers are separate Time Clock identification methods.
• Use Scan Configuration to add or edit a Scan Value or PIN.
• Use Staff > Employee > General to add or edit an employee's phone number.
• Seeing a phone number on the Scan Configuration page does not mean that the phone number is the employee's Scan Value.
• If your Time Clock uses PINs, enter the employee's PIN as their Scan Value.
• Scan Value history can be reviewed using the History icon.

Need Additional Help?

If you have questions about employee Scan Values, PINs, or Time Clock configuration, contact SubItUp Support HERE.